At your next board meeting, discover for yourselves within 15 minutes how much time and energy you can save on volunteer work.
Book my spotSpot already claimed? Log inFree · your own environment · from 3 board members
What will you be doing?
1Build
±5 min
- Membership adminputs the youth fee live, automatic direct debit included
- Commercecreates and publishes sponsor package & tickets
- Communicationsone message to several channels at once: email, club site and Facebook
- Treasurersends a single invoice and a fine, creates the fee run (automatic direct debit)
- Chairsets up the regular volunteer (with allowance) and plans the canteen shift: the parent and the volunteer on it
- Chairapproves the run. Only then are the invoices created
2Interacting with sponsors, parents, members and fans
±10 min
- Parentsigns up a child; invoice in their own inbox
- Sponsorbuys the board package and designs their own board
- Supportertwo party tickets; QR tickets by email
- Incomingeverything rolls in by itself; the board appears in the work list
3No paperwork, and the money flows through
±15 min
- Treasurerresends the "missing" invoice, one click
- Chairputs the new sponsor on the club site
- Everyonesees on their phone what the table just built
Not because we tell you, but because you show each other.
Everything is one catalogue
Fees, kit, sponsorship, donations and tickets are products. Publishing is one click.
Nobody retypes anything
Sign-up becomes member becomes direct debit including the invoice. Buyer becomes customer. Automatically.
Money gets four eyes
The treasurer requests, the chair approves. Only then hundreds of invoices.
One message, one login, several channels
Write once: mailbox, club site and really on Facebook or Instagram.
From package to print-ready board
The sponsor designs their own board; print-ready to the printer.
Practise safely, feel the real thing
Test money, email only goes to the participants, and afterwards everything is reset.
Already booked but lost the email? Request your admin link again.
The evening takes care of itself.
No salesperson, no appointment with us: from the form onwards everything runs automatically. Click a step open for the full playbook.
1TodayYou plan the eveningOne form, done in a minute.
- Straight away an email with the calendar invite and your admin link. No email within a few minutes? Check your spam and drag it to your inbox.
- Fill in the participants: name and email address, two minutes of work. From three people you can confirm the evening.
- You hand out the roles, matching everyone's real position; the system only makes a suggestion.
2Us, beforehandThe club is already set upPlayers, teams, sponsors, club site: it is all already alive.
- You get your own environment, not a shared demo. Test money, and all email goes exclusively to your participants.
- No salesperson and no appointment with us involved: from your form onwards everything runs automatically.
- Free of charge and without payment details; afterwards everything is reset.
3Along the wayYou cannot forget anythingThe emails keep you on track, right on time.
- Two days after your request: a reminder if the participant list is not complete yet.
- Two days before the evening: "Is it going ahead?" with a confirm button. Rescheduling is possible once, on the same page.
- One day before, around 10:00: one more reminder if you have not confirmed yet.
- Not confirmed? At 12:00 on the meeting day we neatly release the slot to the next club, with an email to you.
4One hour beforeEverything starts by itselfEveryone gets their role and login link; you get the script.
- A confirmed evening is started by the system itself, one hour ahead. Nobody has to do anything.
- Every participant gets their role and a personal login link by email. No passwords.
- You get the evening script plus confirmation that all login links have gone out.
- Want to start earlier? Your admin link has a Start button; whoever starts first wins.
5The quarter hour itselfThe question mark always helpsYour script on every screen, with a button that takes you there.
- Everyone sees per role exactly what they are going to do; the question-mark panel takes you to the right place with one button.
- Someone stuck? As host you have the full script of every role.
6AfterwardsSeven days of replayOpen for a week to look around further; extendable once.
- The environment stays open for seven days and all login links keep working.
- Day six: an email to all participants; extending is possible once, by seven days.
- Day seven: the environment closes and is reset. Nothing is left behind.
Book your quarter hour.
- 3 to 7 board members at the table
- A phone or laptop per person
- An email address for every participant
- 15 minutes on the agenda
That is all. We do not need to be there: everything runs by itself.
Who does what?
The organiser hands out the roles, ideally matching everyone's real position; the system only makes a suggestion. With fewer than seven people that suggestion bundles the roles automatically.
With three of youtwo hats each
- Chair + CommerceParent
- Membership admin + TreasurerSupporter
- CommunicationsSponsor
With five of youthe phones join the table
- ChairParent
- Membership adminSponsor
- CommunicationsSupporter
- Commerce
- Treasurer
With seven of youeverything split out
- ChairMembership adminCommerce
- CommunicationsTreasurer
- ParentSponsor + Supporter
This is the suggestion; the organiser decides who gets which role.