For each volunteer or coach you record what they do, how many hours they put in and what allowance goes with it. Payouts run through the same financial layer as fees and sponsorship, so your bookkeeping adds up on its own. Cost: €1 per volunteer per year.
Per location and per day: who is on in the canteen, on the pitch, at the kit store. Day, week, month or the cockpit.
Per person: type, working days, hours versus contract and qualifications. You approve hours here.
Recruiting more volunteers starts with asking less: who does what and when is on one board, and anyone who wants to help signs up without an account.
Bar duty, driving, refereeing or a job: every shift is a slot, everyone sees their own shift and the day cockpit shows who is on today.
The gaps list shows which roles are still open. You ask parents straight from the slot; anyone who wants to help signs up via a public link, no login.
Anyone cancelling says why, so you see the gap at once. Hours, allowances and payouts follow from the planning by themselves.
A record per volunteer · Hours and timesheets · Pay out allowances · Background checks and documents · Tasks and rotas · One person, one record.
Who does what, since when, and on what terms. Coaches and staff come from your member records, so nobody is entered twice.
Log hours per task or team. The coordinator approves, and it is then ready for payout.
Payout rounds with a complete overview per person, straight into your bookkeeping. No more loose expense slips.
Record which background check is in and when it expires, so an audit never means searching.
Schedule clubhouse shifts, referees and driving parents, with the call-out going through the communication module.
A coach who is also a member and a sponsor stays one person in the system. Not three separate records.
Most clubs do this today with a mix of spreadsheets, a federation export and one volunteer’s mailbox. Put the tasks side by side and you see, task by task, what it costs you now and what replaces it.
| Task | How most clubs do it now | With Loyal2Sports |
|---|---|---|
| Who does what | A list on the volunteer coordinator’s home computer | One overview the board can see too |
| Hours and allowances | Notes, messages and a shoebox | Hours per task, approved and paid out |
| Paying out | Manual transfers with nothing to back them up | A payout round with a breakdown per person |
| Managing background checks | A folder of scans, nobody knows what has expired | Recorded with expiry date and alerts |
Nothing has to be torn down. Import what you have, keep your current website if you want, and hand your bookkeeper a ready-made file.
“We knew who was helping out, but not what it cost. Now we see exactly which allowance comes from where, round by round.”
Treasurer · football club
By making the asking easy. The gaps list shows which roles are open, you ask parents straight from the slot, and anyone who wants to help signs up via a public link without an account. Small, one-off shifts draw more people than a season-long commitment, and those are exactly what you can plan here.
Start with the threshold, not the appeal. One public sign-up link per shift or job, no login, and the volunteer sees at once what it is and how long it takes. Research by the Mulier Institute shows interest in one-off tasks is growing while interest in fixed roles is falling, so aim your recruiting at single shifts.
On one planning board. Bar duty, driving, refereeing or a job are slots; you create them with a step-by-step wizard, assign them per team or per person, and everyone sees only their own shift. Anyone cancelling gives a reason, the gaps list shows what is still open, and the hours flow through to allowances and payout.
€1 per volunteer per year. A club with 100 volunteers therefore pays €100 per year, or just over €8 per month. Communication and events come free.
Often yes, and that stays the case. A person exists once in the system and can be a member, coach, volunteer and sponsor at the same time. Nothing is entered twice.
You record the agreed allowance per volunteer and see the yearly total paid out, so you can check for yourself whether you stay within the tax limits. We confirm the current maximum amounts during onboarding.
You create a payout round with a complete overview per person and submit it to your bank or bookkeeping. Direct bank integrations with ING, Rabobank and ABN AMRO are in development.
Automate membership administration and fee collection: import from Sportlink or Lisa, collect via iDEAL or direct debit.
€1,50 / member / year Club CommunicationOne message, published at once to your website, Facebook, Instagram, email and WhatsApp.
Free, included Events & ticketsTournaments, club nights and fundraisers with online sign-up and ticket sales via iDEAL.
Free, includedPick the module you need most and start today. Includes a 30-minute onboarding call, training, videos and data migration where needed.
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